Entry Level Office Administrator

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MNJ is a leading technology solutions provider - (Digital Transformation and IT Solutions Provider). Services include: Cloud, Security, Connectivity, Technology Sourcing, Network Infrastructure, Professional Provider. Established in 2002 with a vision to make an extraordinary difference in the lives of our stakeholders.  We are looking to add an Entry Level Office Administrator to our team.  This role will be onsite at our Buffalo Grove, IL office.  

Position Purpose:

The primary purpose of this position is to oversee day-to-day office activities.  This includes but is not limited to answering incoming calls to MNJ’s main phone, greeting visitors and escorting them through the building, and performing general administrative support to the accounting and finance departments.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific duties does not exclude them from the position if the work is similar, related, or is related to an essential function of the position.

Position Responsibilities:

• Answer incoming calls and transfer calls to appropriate department and/or individual.
• Greet office visitors and notify the appropriate person.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order office and kitchen supplies and keep inventory of stock.
• Receive, sort and deliver incoming mail. Process postage and send outgoing mail.
• Clean and organize kitchen before leaving each day. This includes wiping down counters/tables, turning off coffee machines, running dishwasher, turning off lights in kitchen, etc.
• Mail out AP checks with appropriate documents on a daily basis.
• Reconcile vendor invoices on a weekly basis, but no less than monthly basis. Give reconciliation findings to appropriate manager.
• Complete New Vendor Set-Up requests.
• Assist in uploading, tracking, and maintaining Customer Sales Exemption Certificates. Ensure all certificates are kept current.
• Assist Accounting with projects as needed including Cash Application, Invoice processing, managing accounting boxes, etc.
• Assist with different departmental projects on an as needed basis.
• Support the marketing team with all internal events.
• Other duties as assigned.

Position Requirements:

• High school diploma or equivalent required.
• 1 year of office experience.
• Must be comfortable and efficient using computer systems.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail.
• Must have pleasant demeanor when greeting guests and responding to inquiries.
• Must be detail oriented and possess excellent organizational skills.
• Excellent verbal and written communication skills.
• Must be able to read, write, speak and understand the English language.
• Must possess the ability to deal tactfully with vendors, customers, employees and the general public.

MNJ recognizes that our employees are our biggest asset and that is why we stress the importance of our culture and climate in our daily work.  We value and treat our colleagues with respect and promote working hard by also having fun at work.  Our team is a passionate group of individuals in every department that are looking to give our clients the best experience possible.

MNJ values our employees, and we want them to be healthy and happy.  We offer competitive salaries and a diverse blend of benefits to ensure that we are a great place to work!

• Medical, dental, and vision insurance
• Company-paid Health Reimbursement Account (with applicable medical plans)
• Flexible Spending Accounts (Health and Dependent Care)
• Company-paid life and AD&D insurance
• 401k (pre-tax and Roth options available) along with company matching
• Voluntary supplemental life and AD&D insurance
• Voluntary short-term disability
• Voluntary long-term disability
• Accident Insurance
• Critical Illness Insurance
• Company-paid telehealth
• PTO & paid holidays
• Employee Assistance Program
• Employee recognition programs
• Referral bonus program
• Job training & professional development

The hourly pay rate for this role is $19.00 - $24.00/hour.  Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

MNJ is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.