Senior Accounts Payable Specialist

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MNJ is a leading technology solutions provider - (Digital Transformation and IT Solutions Provider). Services include: Cloud, Security, Connectivity, Technology Sourcing, Network Infrastructure, Professional Provider. Established in 2002 with a vision to make an extraordinary difference in the lives of our stakeholders.  We are looking to add a Senior Accounts Payable Specialist to our Accounting team.  

Position Purpose: 

The primary purpose of this position is to prepare and process payments for vendor invoices and other financial commitments in line with the company's internal accounting policies. This includes reviewing purchase orders, statements, and invoices to confirm the amounts owed. This position is also responsible for maintaining and reconciling the accounts payable ledger, ensuring that all financial records are accurate and up to date.

Every effort has been made to identify the essential functions of this position. However, this position may perform additional duties as needed to support business objectives and it in no way states or implies that these are the only duties you will be required to perform. The omission of specific duties from this list does not exclude them from the position if the work is similar, related or is an essential function of the position. 

Position Responsibilities: 

• Responsible for managing the AP inbox and directly responding to or delegating as appropriate.
• Responsible for overseeing vendor set up in company system and ensure the highest level of accuracy of information is entered.
• Serve as the primary point of contact for vendors, reconciling vendor statements, and resolving complex payment disputes.
• Review, code, and enter invoices into ERP system, ensuring proper G/L account coding and ensure that vendor invoices and expense vouchers are paid in a timely manner, and that accurate financial records and control reports are maintained.
• Review monthly reconciliations and approve for posting, for the following: credit cards, DLL, AP Clearing accounts, etc.
• Generate, review, and release weekly check runs, ACH payments, and wire transfers.
• Maintain the Company’s reseller certificates, ensuring they are up to date and accurate and provide to vendors when appropriate to ensure proper taxation.
• Assist with month-end closing activities, including but not limited to journal entries, accruals, and balance sheet reconciliations.
• Oversee all 1099 annual compliance and annual reporting in partnership with manager. Work with external accounting firm for annual processing.
• Serve as lead accounts payable resource for audits.
• Continuously identify opportunities for automating or streamlining accounts payable workflows.
• Other duties as assigned.

Position Requirements: 

• Bachelor's degree in Accounting or Finance.
• At least 5 years of progressive accounts payable experience.
• At least 3 years of experience with vendor management in accounts payable.
• Proficient with Microsoft Office products (Outlook, Word and Excel).
  • Excel experience must include but is not limited to creating Pivot tables, V-look ups and developing appropriate formulas as needed.  

• Knowledge of General Accepted Accounting Principles (GAAP).
• Strong attention to detail and accuracy.
• Ability to apply initiative, multi-task, and prioritize
• Strong organizational, problem-solving, and analytical skills.
• Excellent verbal and written communication skills. 
• Must be able to read, write, speak and understand the English language.
• Must possess the ability to deal tactfully with vendors, customers, employees and the general public.

MNJ recognizes that our employees are our biggest asset and that is why we stress the importance of our culture and climate in our daily work.  We value and treat our colleagues with respect and promote working hard by also having fun at work.  Our team is a passionate group of individuals in every department that are looking to give our clients the best experience possible.

MNJ values our employees, and we want them to be healthy and happy.  We offer competitive salaries and a diverse blend of benefits to ensure that we are a great place to work!

• Medical, dental, and vision insurance
• Company-paid Health Reimbursement Account (with applicable medical plans)
• Flexible Spending Accounts (Health and Dependent Care)
• Company-paid life and AD&D insurance
• 401k (pre-tax and Roth options available) along with company matching
• Voluntary supplemental life and AD&D insurance
• Voluntary short-term disability
• Voluntary long-term disability
• Accident Insurance
• Critical Illness Insurance
• Company-paid telehealth
• PTO & paid holidays
• Employee Assistance Program
• Employee recognition programs
• Referral bonus program
• Job training & professional development

The salary for this role is $70,000 - $80,000/year.  Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

MNJ is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.